When to File
Organizations that sponsor charitable gaming events are allowed to use third-party vendors to supply equipment and workers for the events. The sponsoring organizations contract with the charitable gaming vendors on terms agreed to by the parties. However, charitable gaming vendor are not allowed to receive compensation based on a percentage of the proceeds from a charitable gaming event.
Responsibility of Charitable Gaming Vendor Officers
The officers of a Charitable Gaming Vendor business include all owners, directors, partners, members, managers, investors and stockholders of the business (Section 1.0 of the Board’s Rules and Regulations). Each officer must complete a portion of this application, and is considered an applicant for the Charitable Gaming Vendor license. All officers are responsible for reporting events that take place after the application is filed or license issued.
Requirements for All Applications
- Submit completed, signed and notarized Application for Charitable Gaming Vendor License.
- Enclose the non-refundable processing fee by check or money order made payable to the "State of Delaware."
- Enclose a copy of the business’ current Delaware Business License from the Division of Revenue.
- Submit a
Certificate of Individual
form completed and signed by
officer of the business. Officers include each owner, director, partner, members, manager, investor or stockholder of the business.
- The form included with this application may be copied. It is also available on the Board’s website.
- Each officer must sign his or her own Certificate of Individual forms before a notary.
- Arrange for the Board office to receive State of Delaware and Federal Bureau of Investigation criminal history records on each officer of the business.
- Each officer must complete the Criminal History Record Check Authorization form included with the application and follow the instructions on the form to arrange to be fingerprinted. Submit the forms and payment to the State Bureau of Identification (SBI). Do not send these forms to the Board office!
- Allow at least four weeks for the SBI to send criminal history records to the Board office.
- All officers must meet this requirement even if they recently had a criminal background check done for some other reason.
- If an officer of the business does not have a U.S. SSN, he or she must complete and submit a Request for Exemption from Social Security Number Requirement .
An officer of a Charitable Gaming Vendor is required to notify the Board office of the following events.
- Notify the Board office in writing within ten days of any change in the vendor’s officers as defined above.
- If the change involves new officer who has not previously submitted a Certificate of Individual form, the new officer must complete, sign and submit a Certificate of Individual form. The form is available on the Board’s website.
- If the change involves a new officer who has not previously submitted State of Delaware and Federal Bureau of Investigation criminal background checks, the officer must complete the Criminal History Record Check Authorization form and follow the instructions on the form to arrange to be fingerprinted.
- Notify the Board office in writing within three days after the arrest of any of the vendor’s officers for any crime other than minor traffic violations.
Example: A new corporate director is named. The new director must submit a Certificate of Individual form to the Board office and arrange for the Board office to receive State of Delaware and Federal Bureau of Investigation criminal background checks.
- Notify the Board office in writing within ten days of any change in the status of the vendor’s business license.
If the ownership of the business changes, a new application is required.
Example: The business is sold to new owners. The new owners must file a new application. As part of the new application, the new officers must submit Certificate of Individual forms to the Board office and arrange for the Board office to receive State of Delaware and Federal Bureau of Investigation criminal background checks.
Charitable Gaming Vendor licenses expire three years from the date they are issued. Several weeks before the license expiration, a notice will be mailed to the business’ mailing address on file with the Division of Professional Regulation. Please keep the contact information for the business up-to-date so that notices we send will reach the business.
The notice will include instructions on how to renew the license. The renewal process will require:
- updated license application
- payment of the renewal fee
- copy of a current Delaware business license
- criminal background checks on all officers