When to Apply

You may apply by Administrator-in-Training (AIT) or Reciprocity. The requirements sections below explain what documents you need to submit if applying by either AIT or Reciprocity. The DELPROS online portal will help you determine the correct application based on your answers to a few easy questions.

Information on How to Apply for a License in DELPROS

Applications are processed in DELPROS (Delaware Professional Regulation Online Services). The online license application process is simple and provides you with clear instructions throughout each stage of the application process. We strongly recommend that you understand what the requirements are for the license you are pursuing. Then, request and gather the documents you need before you begin the application process. Most of the information and forms are on this website. For further clarification of requirements, refer to your profession’s License Law and the Rules and Regulations.

In order to apply for a license or service request, you must have a DELPROS account. To create a new account or log into an existing DELPROS account, follow the instructions at the beginning of the application process. As part of the final steps of the application process, DELPROS instructs you to either “attach” or “upload” required documents directly to your application and/or to “acknowledge” that you will either send in or make arrangements for “third-party” documents/forms to be sent to the Board office. Examples of “third-party forms” are transcripts from schools, employment verifications from a supervisor, and license verifications from another state. Official license verifications and/or transcripts are acceptable when received electronically directly from the State Board or school/institution. Note that forms requiring a signature, seal, or notary must be MAILED to the Board office directly UNLESS the document specifically indicates to UPLOAD the document. All documents received by mail are scanned and attached to the appropriate license records.

In DELPROS, you have the ability to save your application and return to it to edit/update information or upload documents for up to six months. However, if you do not submit your application within six months, you will have to restart your online application process. The Board office begins processing applications shortly after submission in the portal. You may check the status of your application in the DELPROS system throughout the whole process and we will correspond with you by email. The requirements for this license type are provided in the following section(s).

Requirements for All Applicants

These requirements are for all applicants regardless of if you applying by reciprocity or AIT.

In addition to submitting the application and fee in DELPROS, you must submit:

• An official transcript showing your degree, sent directly from the college/university to the Board office.

• Verification of your NAB Examination scores sent directly to the Board office from the National Association of Long Term Care Administrator Boards (NAB).
  • If you are applying by AIT but have not yet taken the exam, be sure to request NAB to send your scores to Delaware when you register for the exam.
  • If you are applying by AIT and have already passed the exam, request a score transfer only if you did not request NAB to send your scores to Delaware when you registered.
  • If you are applying by reciprocity, you must request a score transfer.

• State of Delaware and Federal Bureau of Investigation criminal background checks (CBC). Follow the instructions on the Criminal History Record Check Authorization form to arrange to be fingerprinted. Submit the forms and payment to the State Bureau of Identification (SBI). Do not send these forms to the Board office.

• • Allow at least four weeks for the SBI to send criminal history records to the Board office.
• • A new criminal background check is required even if the person recently had a criminal background check done for some other reason.

• State/Jurisdiction Licensure Verification sent directly to the Board office from each state or jurisdiction in which you currently hold or have ever held a license.

• A resume or separate page thoroughly describing your occupational background. The document must list all post-degree positions you have held, starting with your current position. All time must be accounted for. If you have been involved in an academic residency or internship or in a Board-approved AIT program, include the following information:
  • dates of employment
  • title of position
  • name and address of employer or organization
  • employer/organization telephone number and email

• A resume or separate page thoroughly describing all past administrative experience that you acquired in a residential facility providing protective, preventive and personal care services performed by qualified personnel. (Personal care refers to the general supervision of and direct assistance to individuals in their activities of daily living.)
  • Your experience must include:
    • administration of services to more than one person,
    • administrative services which have (or had) as a major component the supervision of more than one profession or discipline,
    • administrative positions in which you have (or had) direct responsibility for and are (were) held accountable for your own acts.
  • A description of your duties and responsibilities for the time periods when you supervised more than one profession or discipline. Include the dates and number of hours as well as the kinds of employees. Also, list the dates and hours for which you have served as acting administrator in the absence of the duly appointed administrator.

AIT Applicants

In addition to submitting the application, fee, and supporting documentation required in the previous section in DELPROS, you must also submit:

• A course certificate or transcript showing that you have completed a Board-approved course of study in nursing home administration at an accredited educational institution, if you have completed your AIT program.

Reciprocity Applicants

To apply by reciprocity, you must hold current NHA licensure in another jurisdiction. If you do not have three years NHA experience in any jurisdiction where you hold a current license, at least one of the jurisdictions where you hold a current license must have licensure requirements that are substantially similar to those of Delaware.

The following requirements apply only if you do not hold a current license in any jurisdiction listed below:

• • • Pennsylvania (PA)
    • Maryland (MD)
    • New Jersey (NJ)
    • Ohio (OH)
    • Connecticut (CT)
    • South Carolina (SC)
    • New York (NY)
    • New Hampshire (NH)
    • Washington (WA)

If you hold a current license in any of the jurisdictions listed above, it is not necessary to submit either of the items listed below. Otherwise, submit the following:

• Tax form W-2s or other proof of your active practice if you have three years of NHA experience in any jurisdiction where you hold a current license.
• Copies of or links to the licensure law and rules and regulations of all jurisdictions where you hold a current NHA license.
  • The Board will determine if any of the jurisdictions’ licensure requirements are substantially similar to those of Delaware.
  • If the Board determines that none of the jurisdictions where you hold a current license has licensure requirements substantially similar to those of Delaware and you do not have three years of NHA experience in any of those jurisdictions, you cannot qualify for NHA licensure by reciprocity. To qualify for licensure by AIT, you must file an Administrator-in-Training application in DELPROS.