When to Apply

Organizations that sponsor charitable gaming events are allowed to use third-party vendors to supply equipment and workers for the events. The sponsoring organizations contract with the charitable gaming vendors on terms agreed to by the parties. However, charitable gaming vendor are not allowed to receive compensation based on a percentage of the proceeds from a charitable gaming event.

Responsibility of Charitable Gaming Vendor Officers

The officers of a Charitable Gaming Vendor business include all owners, directors, partners, members, managers, investors and stockholders of the business (Section 1.0 of the Board’s Rules and Regulations). Each officer is considered an applicant for the Charitable Gaming Vendor license.  All officers are responsible for reporting events that take place after the application is filed or license issued.

Information on How to Apply for a License in DELPROS

All applications are submitted our online system DELPROS. We no longer accept paper applications.

PRIOR TO APPLYING

In order to apply for a license or submit a service request, you must first have a DELPROS user account. To LOG IN or CREATE a DELPROS (Delaware Professional Regulation Online Services) user account:

1. Go to: https://delpros.delaware.gov/OH_HomePage.
2. Click GO on the Apply/Manage a License and Service Requests tile.
3. If you do not have a DELPROS user account, click the REGISTER button on the left side of page for NEW USERS.
4. If you already have a DELPROS user account, enter your email address and password on the right side for EXISTING USERS and click the LOGIN button.

DELPROS allows you to save your incomplete application and return to it later to finish the process. You only have six (6) months to submit your application once you begin.

• If you do not submit your application within six months of starting it, you will be required to restart the entire online application again.

You may check the status of your application online throughout the entire application process by using the “View Application Status” feature in DELPROS on your e-License dashboard.

KNOW YOUR REQUIREMENTS AND COLLECT YOUR DOCUMENTS

1. Know the requirements for the license you are pursuing.
   • For more information on the requirements for licensure, refer to your profession’s License Law and Rules and Regulations.
2. Request and gather all documents required to upload on the Attachments page. All information and forms are located on your profession’s webpages.

ATTACHING AND ACKNOWLEDGING DOCUMENTS

On the ATTACHMENTS page of your application, you may be instructed to:

• either “attach” or “upload” the required document(s) directly to your application. This means you will find the document(s) saved on your computer or device and upload it to your application.

• click “acknowledge” . This means you will either have to mail the documents yourself or request the “third-party” mail the document(s) directly to the Board office.
  • Examples of “third-party forms” are transcripts from schools, employment verifications from a supervisor, and license verifications from another state.
• Forms requiring a supervisor signature, seal, or notary may have to be MAILED to the Board office directly UNLESS the document specifically indicates to UPLOAD the document.

The requirements for this license type are provided in the following section(s).

Requirements

In addition to submitting the application and fee in DELPROS, you must submit:

• A copy of the business’ current Delaware Business License from the Division of Revenue.

• A Certificate of Individual form completed and signed by each officer of the business.
  • Each officer must sign his or her own Certificate of Individual forms before a notary and mail them to the Board office.

• Each officer must complete a State of Delaware and Federal Bureau of Investigation criminal background check (CBC). Go to the Criminal Background Check Process page to find the Service Code required to obtain a State of Delaware and Federal Bureau of Investigation criminal background check. Once you have your Service Code, you will be directed to the IdentoGO website for instructions to complete the fingerprinting process.
  • Criminal background checks completed for any other purpose (e.g., employment, licensure in other states) will not meet this requirement.

Reporting Changes

An officer of a Charitable Gaming Vendor is required to notify the Board office if any of the events below should occur. This notification can be by email or an upload to your record by choosing Submit Additional Documentation in the options drop-down on the dashboard for this event.

• Any change in the vendor’s officers.
  • If the change involves a new officer who has not previously submitted a Certificate of Individual form, the new officer must complete, sign and submit a Certificate of Individual form. The form is also available on the Board’s website.
• • If the change involves a new officer who has not previously submitted State of Delaware and Federal Bureau of Investigation criminal background checks, the officer must go to the Criminal Background Check Process page to find the Service Code required to obtain a State of Delaware and Federal Bureau of Investigation criminal background check. Once you have your Service Code, you will be directed to the IdentoGO website for instructions to complete the fingerprinting process.

• Notify the Board office within three days after the arrest of any of the vendor’s officers for any crime other than minor traffic violations.

• Notify the Board office within ten days of any change in the status of the vendor’s business license.

If the ownership of the business changes, a new application is required.

Renewing Licenses

Charitable Gaming Vendor licenses expire three years after the issue date.  Your organization is required to renew the license in DELPROS in advance of your license expiration date.

A few months before the expiration date of your license, a renewal notice will be sent to the email address on the record. This notice will explain how to access your online renewal application in DELPROS, our online professional licensure system. To complete the online renewal application, you must log-in to your account, answer questions, and use a credit card to pay your renewal fee.

All notices about professional licenses, such as renewal and audit notices, will be sent by email only. It is important to keep your contact information up-to-date so that all the notices we send reach you. To check and update your contact information online, click on Manage Profile link in DELPROS.

If you do not renew your license before the expiration date, your license will expire. It is illegal to practice in Delaware while your license is expired.

If you fail to renew, the license will terminate. To resume practicing in Delaware, you must apply in DELPROS as a new applicant.