Who Can Apply for an Instant or Sealed Games Permit
Volunteer fire companies, veterans organizations, religious or charitable organizations, and fraternal societies that have been in existence at least two years may apply for an Instant or Sealed Games permit, provided:
- net profits from instant or sealed games are used solely for the achievement of the organization’s purposes as described in its by-laws
- at the time of application, the Internal Revenue Service (IRS) recognizes the organization as a charitable organization as described in Section 170 of the Internal Revenue Code.
You must receive your Instant or Sealed Games permit before advertising or selling instant or sealed games.
Information on How to Apply for a License in DELPROS
All applications are submitted our online system DELPROS. We no longer accept paper applications.
PRIOR TO APPLYING
In order to apply for a license or submit a service request, you must first have a DELPROS user account. To LOG IN or CREATE a DELPROS (Delaware Professional Regulation Online Services) user account:
- Go to: https://delpros.delaware.gov/OH_HomePage.
- Click GO on the Apply/Manage a License and Service Requests tile.
- If you do not have a DELPROS user account, click the REGISTER button on the left side of page for NEW USERS.
- If you already have a DELPROS user account, enter your email address and password on the right side for EXISTING USERS and click the LOGIN button.
DELPROS allows you to save your incomplete application and return to it later to finish the process. You only have six (6) months to submit your application once you begin.
- If you do not submit your application within six months of starting it, you will be required to restart the entire online application again.
You may check the status of your application online throughout the entire application process by using the “View Application Status” feature in DELPROS on your e-License dashboard.
KNOW YOUR REQUIREMENTS AND COLLECT YOUR DOCUMENTS
- Know the requirements for the license you are pursuing.
- Request and gather all documents required to upload on the Attachments page. All information and forms are located on your profession’s webpages.
ATTACHING AND ACKNOWLEDGING DOCUMENTS
On the ATTACHMENTS page of your application, you may be instructed to:
- either “attach” or “upload” the required document(s) directly to your application. This means you will find the document(s) saved on your computer or device and upload it to your application.
- click “acknowledge” . This means you will either have to mail the documents yourself or request the “third-party” mail the document(s) directly to the Board office.
- Examples of “third-party forms” are transcripts from schools, employment verifications from a supervisor, and license verifications from another state.
- Forms requiring a supervisor signature, seal, or notary may have to be MAILED to the Board office directly UNLESS the document specifically indicates to UPLOAD the document.
The requirements for this license type are provided in the following section(s).
In addition to submitting the application and fee in DELPROS, you must submit:
- A signed letter from the national or parent organization on its letterhead, specifically stating that your chapter is properly affiliated, and
- A current copy of the parent organization’s IRS group exemption letter dated within the past 12 months if you are relying on a group exemption letter issued to a national or parent organization.
- A letter from the premises owner (on owner’s letterhead) allowing your organization to hold its event(s) on a specific date, OR
- A copy of your lease or rental agreement if the event will be held at any location other than the organization’s physical Delaware address.
The Board reserves the right to accept or reject any application for the conduct of a function on specially leased or donated premises.
- A letter on your organization’s letterhead designating the new Member(s)-In-Charge if a Member(s)-In-Charge has changed since your last application. The letter, signed by the organization’s officer, must grant the Member(s)-In-Charge authority to submit Instant or Sealed Games applications on behalf of the organization and to be responsible for all permitted Instant or Sealed Games events.
First-Time Instant or Sealed Games Permit Applicants
In addition to submitting the application, fee, and supporting documentation required in the previous section, in DELPROS, you must also submit:
- Documentation from the (IRS) dated within the past 12 months, showing proof of the following:
- organization’s legal name
- physical Delaware address
- EIN or Federal ID Number
- 501(c) IRS determination
- A copy of your organization’s formation documents (e.g.Articles of Incorporation, By-Laws, Constitution, Charter, etc.). The documentation submitted must include your organization’s purpose and/or mission statement.
- A notarized letter on your organization’s letterhead designating up to five Members-In-Charge of the Instant or Sealed Games event(s). The letter, signed by the officer of the organization, must grant the Member(s)-In-Charge the authority to submit applications on behalf of the organization and to be responsible for all permitted Instant or Sealed Games events.
Renewing an Instant or Sealed Games Permits
Instant or Sealed Games permits expire on June 30 of each year.
A few months before the expiration date of your license, a renewal notice will be sent to the email address on the record. This notice will explain how to access your online renewal application in DELPROS, our online professional licensure system. To complete the online renewal application, you must log-in to your account, answer questions, and use a credit card to pay your renewal fee.
All notices about professional licenses, such as renewal and audit notices, will be sent by email only. It is important to keep your contact information up-to-date so that all the notices we send reach you. To check and update your contact information online, click on Manage Profile link in DELPROS.
If you do not complete renewal before the expiration date, your permit will expire. You are not permitted to sell instant or sealed game tickets while the permit is expired. You may file a late renewal application through August 31. Even though you can file a late renewal application, it is illegal to sell tickets until the permit is actually renewed. The late period is not a “grace period.”
If you fail to renew by the end of the late period, your permit will terminate. After termination, you must reapply in DELPROS if you wish to resume selling instant or sealed game tickets in Delaware.