Who Can Apply for a Texas Hold’em Tournament Permit
Volunteer fire companies, veterans organizations, religious or charitable organizations, and fraternal societies that have been in existence a minimum of two years may apply for a Texas Hold’em Tournament permit, provided:
- The net profits from permitted tournaments are used solely for the achievement of the purposes of the organization as described in the organization’s by-laws.
- At the time of application, the Internal Revenue Service (IRS) recognizes the organization as a charitable organization as described in Section 170 of the Internal Revenue Code.
You must receive your Texas Hold’Em Tournament permit before advertising or holding the tournament.
Limitations on Texas Hold’Em Poker Tournaments
- Organizations are allowed to conduct five Texas Hold’Em Poker Tournaments per calendar year, with each tournament held at least 70 days apart.
- Tournaments are limited to six consecutive hours.
- Tournaments shall not commence prior to 1:30 p.m. and must conclude by 1:00 a.m.
- No person under 21 years of age may be present at or participate in a Texas Hold’Em Poker Tournament.
- Only a member of your charitable organization may handle funds during the tournament.
- Dealers must be licensed by the Board, and may not play, bet or otherwise wager on a game.
- All wagers must be made with approved tournament chips provided by the sponsoring organization or third party vendor.
- The value of any individual prize offered must not exceed $5,000.
- The total value of all prizes offered during the tournament must not exceed $13,000.
Information on How to Apply for a License in DELPROS
All applications are submitted our online system DELPROS. We no longer accept paper applications.
PRIOR TO APPLYING
In order to apply for a license or submit a service request, you must first have a DELPROS user account. To LOG IN or CREATE a DELPROS (Delaware Professional Regulation Online Services) user account:
- Go to: https://delpros.delaware.gov/OH_HomePage.
- Click GO on the Apply/Manage a License and Service Requests tile.
- If you do not have a DELPROS user account, click the REGISTER button on the left side of page for NEW USERS.
- If you already have a DELPROS user account, enter your email address and password on the right side for EXISTING USERS and click the LOGIN button.
DELPROS allows you to save your incomplete application and return to it later to finish the process. You only have six (6) months to submit your application once you begin.
- If you do not submit your application within six months of starting it, you will be required to restart the entire online application again.
You may check the status of your application online throughout the entire application process by using the “View Application Status” feature in DELPROS on your e-License dashboard.
KNOW YOUR REQUIREMENTS AND COLLECT YOUR DOCUMENTS
- Know the requirements for the license you are pursuing.
- Request and gather all documents required to upload on the Attachments page. All information and forms are located on your profession’s webpages.
ATTACHING AND ACKNOWLEDGING DOCUMENTS
On the ATTACHMENTS page of your application, you may be instructed to:
- either “attach” or “upload” the required document(s) directly to your application. This means you will find the document(s) saved on your computer or device and upload it to your application.
- click “acknowledge” . This means you will either have to mail the documents yourself or request the “third-party” mail the document(s) directly to the Board office.
- Examples of “third-party forms” are transcripts from schools, employment verifications from a supervisor, and license verifications from another state.
- Forms requiring a supervisor signature, seal, or notary may have to be MAILED to the Board office directly UNLESS the document specifically indicates to UPLOAD the document.
The requirements for this license type are provided in the following section(s).
In addition to submitting the application and fee in DELPROS, you must submit:
- A signed letter from the national or parent organization on its letterhead, specifically stating that your chapter is properly affiliated, and
- A current copy of the parent organization’s IRS group exemption letter dated within the past 12 months if you are relying on a group exemption letter issued to a national or parent organization.
- A letter from the premises owner (on owner’s letterhead) allowing your organization to hold its event(s) on a specific date, or
- A copy of your lease or rental agreement if the event will be held at any location other than the organization’s physical Delaware address.
The Board reserves the right to accept or reject any application for the conduct of a function on specially leased or donated premises.
- A copy of the House Rules to be followed during the tournament.
- A separate sheet listing the names and Delaware Texas Hold’Em Individual License numbers of each dealer, if more than three dealers will be working at your tournament.
- A letter on your organization’s letterhead designating the new Member(s)-In-Charge if a Member(s)-In-Charge has changed since your last Texas Hold’Em Poker Tournament application. The letter, signed by the organization’s officer, must grant the Member(s)-In-Charge authority to submit Texas Hold’Em event applications on behalf of the organization and to be responsible for all permitted events.
First-Time Texas Hold’Em Poker Tournament Permit Applicants
In addition to submitting the application, fee, and the documents in the previous section in DELPROS, you must also submit:
- Documentation from the (IRS) dated within the past 12 months, showing proof of the following:
- organization’s legal name
- physical Delaware address
- EIN or Federal ID Number
- 501(c) IRS determination
- A copy of your organization’s formation documents (e.g. Articles of Incorporation, By-Laws, Constitution, Charter, etc.). The documentation submitted must include your organization’s purpose and/or mission statement.
- A notarized letter on your organization’s letterhead designating up to five Members-In-Charge of the Texas Hold’Em Poker Tournament event(s). The letter, signed by the officer of the organization, must grant the Member(s)-In-Charge the authority to submit Texas Hold’Em event applications on behalf of the organization and to be responsible for all permitted events.
Application Review Process
The Board will only review applications that meet all of the following requirements:
- The online applications must be submitted in DELPROS at least seven to ten business days in advance of the Board meeting.
- Your organization’s After Occasion Reports (AORs) must be up-to-date. AORs are due no later than 30 days after a gaming event. If your organization’s AORs for past events are overdue, the Board will not review your application for any future event.
If your proposed tournament date passes before the Board reviews and approves your application, you are not permitted to hold your event and you will forfeit the non-refundable processing fee.
You are not permitted to submit an alternate tournament date if your proposed date passes before the Board reviews and approves it. You must submit a new application and processing fee for the alternate date.