When to Apply
An Administrative Medical license allows physicians to use their medical and clinical knowledge, skill, and judgment only in an administrative capacity. Submit an application for this license when you are a physician practicing administrative medicine and will not provide any of the following medical or clinical services:
- examine, care for or treat patients
- prescribe medications including controlled substances
- delegate medical acts or prescriptive authority to others
If providing any of the above services, you must submit a Physician to Practice Medicine application.
Information on How to Apply for a License in DELPROS
All applications are submitted our online system DELPROS. We no longer accept paper applications.
PRIOR TO APPLYING
In order to apply for a license or submit a service request, you must first have a DELPROS user account. To LOG IN or CREATE a DELPROS (Delaware Professional Regulation Online Services) user account:
- Go to: https://delpros.delaware.gov/OH_HomePage.
- Click GO on the Apply/Manage a License and Service Requests tile.
- If you do not have a DELPROS user account, click the REGISTER button on the left side of page for NEW USERS.
- If you already have a DELPROS user account, enter your email address and password on the right side for EXISTING USERS and click the LOGIN button.
DELPROS allows you to save your incomplete application and return to it later to finish the process. You only have six (6) months to submit your application once you begin.
- If you do not submit your application within six months of starting it, you will be required to restart the entire online application again.
You may check the status of your application online throughout the entire application process by using the “View Application Status” feature in DELPROS on your e-License dashboard.
KNOW YOUR REQUIREMENTS AND COLLECT YOUR DOCUMENTS
- Know the requirements for the license you are pursuing.
- Request and gather all documents required to upload on the Attachments page. All information and forms are located on your profession’s webpages.
ATTACHING AND ACKNOWLEDGING DOCUMENTS
On the ATTACHMENTS page of your application, you may be instructed to:
- either “attach” or “upload” the required document(s) directly to your application. This means you will find the document(s) saved on your computer or device and upload it to your application.
- click “acknowledge” . This means you will either mail the documents yourself or request the “third-party” to mail the document(s) directly to the Board office.
- Examples of “third-party forms” are transcripts from schools, employment verifications from a supervisor, or license verifications from another state.
- Forms requiring a supervisor signature, seal, or notary may have to be MAILED to the Board office directly UNLESS the document specifically indicates to UPLOAD the document.
Requirements for All Applicants
In addition to submitting the application and fee in DELPROS, you must submit:
- State/Jurisdiction Licensure Verification sent directly to the Board office from each state or jurisdiction in which you currently hold or have ever held a license.
- If you have ever held an Indiana license, request a digitally certified verification at http://www.in.gov/pla/verify.htm. The site will download a verification in pdf format to your computer. Upload the document to DELPROS. Contrary to the instruction on Indiana’s site, please do not email the pdf document.
- You may wish to obtain an AMA Profile or AOA Profile in order to make sure that you request verifications of all licenses that you have ever held.
- Verifications that you print off the internet or receive by fax will not be accepted.
- A Service Letter from each healthcare facility where you currently have, or had within the past three years, either direct patient access or admitting or staff privileges.
- A responsible physician at the facility must sign the form.
- You do not have to provide a Service Letter for the following practice situations:
- You were practicing as an intern, resident, fellow, or house physician for the past three years.
- Your practice for the past three years was via telemedicine with no direct patient access.
- You were a locum tenens with no direct patient access for the past three years.
- A signed letter from the program director of your training institution on the institution’s letterhead if you are currently in training. The letter must state that you have successfully completed your first year of training and the anticipated date you will complete your training.
- Two letters of reference from physicians who are familiar with you but are not related to you if any of the following describes your situation:
- You have practiced only as an intern, resident, fellow or house physician, OR
- You were self-employed for the entire past three years, OR
- You had no direct patient access during the past three years, OR
- One or more of the facilities where you had direct patient access in the past three years no longer exists.
- If you answer “yes” to any disclosure questions of the online application, you must fully explain your answer. We suggest that you use the Physician Self-Report form for this purpose. However, if the Physician Self-Report does not fully cover your situation, submit a signed, notarized statement in lieu of or in addition the Physician Self-Report.
- A self-query from the National Practitioner Data Bank (NPDB) website at www.npdb.hrsa.gov. The self-query report will be mailed to your address. When you receive the report, submit the original report.
- State of Delaware and Federal Bureau of Investigation criminal background checks (CBC). Follow the instructions on the Criminal History Record Check Authorization form to arrange to be fingerprinted. Submit the forms and payment to the State Bureau of Identification (SBI). Do not send these forms to the Board office.
- Allow at least four weeks for the SBI to send criminal history records to the Board office.
- A new criminal background check is required even if the person recently had a criminal background check done for some other reason.
Additional Requirement for FCVS Applicants
Delaware accepts the Federation Credentials Verification Service (FCVS) of the Federation of State Medical Boards (FSMB). In addition to submitting the application, fee, and supporting documentation required in the previous section, in DELPROS, users to the FCVS service must also submit:
- Your Physician Information Profile from FCVS at www.fsmb.org. FCVS will send the profile directly to the Board office.
Additional Requirements for Non-FCVS Applicants
In addition to submitting the application, fee, and supporting documentation required in the previous section, in DELPROS, non-users of the FCVS service must also submit:
- A copy of your medical school diploma. If you are a foreign medical graduate, attach an English translation from a reputable translating organization.
- A copy of your current and valid Educational Commission for Foreign Medical Graduates (ECFMG) certificate if you graduated from a foreign medical school.
- A copy of your Postgraduate Education Training Certificate(s).
- Only training programs are those that have been approved by the Accreditation Council for Graduate Medical Education (ACGME) will be accepted.
- If you graduated from a program approved by the American Medical Association (AMA) or American Osteopathic Association (AOA) in the U.S. (or U.S. territory) or Canada, you must have completed one year of postgraduate training in the U.S.
- If you did not graduate from an AMA- or AOA-approved program, you must have completed three years of postgraduate training in the U.S.
- A complete examination history, including all passing and failing attempts, from the following organizations:
- ECFMG – Request report at www.ecfmg.org.
- Federal Licensing Examination (FLEX), United States Medical Licensing Examination (USMLE), and Special Purpose Examination (SPEX) examinations administered by the Federation of State Medical Boards – Request report at www.fsmb.org.
- National Board of Medical Examiners (NBME) examination administered by the National Board of Medical Examiners – Request report at www.nbme.org.
- National Board of Osteopathic Medical Examiners (NBOME) Comprehensive Osteopathic Medical Licensing Examination (COMLEX-USA) examinations administered by the National Board of Osteopathic Medical Examiners. Request report at www.nbome.org
- Qualifying Examination (QE) Part I and Part II conducted by the Medical Council of Canada for the purpose of awarding the “Licentiate of the Medical Council of Canada” (LMCC). Request report at www.mcc.ca.